Meeting No. 1879 
Tuesday, February 27, 2007

A meeting of the Toronto Transit Commission was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Tuesday, February 27, 2007 commencing at 1:10 p.m.

A. Giambrone (Chair), J. Mihevc (Vice-Chair), B. Saundercook, G. De Baeremaeker, M. Thompson, P. Milczyn, S. Bussin and A. Perruzza (Commission ers), G. Webster (Interim Chief General Manager), V. Rodo (General Manager – Executive  & General Secretary), R. Cornacchia (Acting General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director - Human Resources), A. Smith (Acting Chief Marketing Officer), W. Dawson (Superintendent – Route & System Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

J. Mihevc was in the Chair.  A. Giambrone assumed the Chair at 2:15 p.m.

Declaration Of Interest – Municipal Conflict Of Interest ACT – NIL

Minutes Of Previous Meetings

Commissioner Bussin moved that the Commission approve the minutes from meeting no. 1878 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Bussin carried.

Business Arising Out Of The Minutes – NIL

Committee Of The Whole Resolution

Commissioner Saundercook moved that the Commission meet as the committee of the whole on Wednesday, March 21, 2007 at 9:00 a.m., or later, to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Commissioner Saundercook carried.

Deputations

a) Report No. 13c) – Request for Additional - Periods of Operation on 32D Eglinton West Bus Route

Anastasia Kaminski

Nancy Leslie

Maggie Meredith

Councillor Frances Nunziata
City of Toronto
Submitted petitions)

The Commission received the deputations.

(see report no. 13c) for minute)

b) Report No. 16 – Procurement Authorization - WheelChair Accessible Taxi Service – Pilot

Mehari Abera

Jagama Gobenda

Gail Souter
(Submitted brief)

Ikram Freed

Barry Horosko
Bratty and Partners
(On behalf of Associated Toronto Taxicab Co-operative Limited)

Sajid Mughal
 
the Commission received the deputations.

(see report no. 16 for minute)

Presentations

1. Child Find Ontario – 2005 Donor Recognition – Presentation to Chair Adam Giambrone from Trish Derby, Executive Director

The Commission deferred the presentation until its next meeting.

2. Cleanliness Audit of Stations and Vehicles

The Commission had before it a memorandum dated January 31, 2007 from G. Webster, Interim Chief General Manager entitled, “Presentation – Cleanliness Audit of Stations and Vehicles.”

D. Leger, General Superintendent, Plant Maintenance also gave an overhead slide presentation with respect to this matter.

The Commission received the memorandum and presentation.

Vice-Chair Mihevc moved that staff be requested to investigate the technology of self-cleaning washrooms, and that this information be included in the report coming forward to the Commission at the April meeting on the issue of cleanliness.

The motion by Vice-Chair Mihevc carried.

Budget Matters

3. Chief General Manager’s Report - Period 11 October 29 to November 25, 2006 

It is recommended that the Commission :

1. Receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period October 29 to November 25, 2006.

2. Approve that the 2006 TTC and Wheel-Trans Operating Budget net surpluses, currently estimated at $6.3 million, be placed into the TTC Stabilization Reserve Fund to be used in balancing the 2007 TTC Operating Budget; and

3. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission .

Approved

4. Procurement Matters

a) Procurement Authorization Consultant Design Services - Masonry Structures Restoration Contract No. G85-229

It is recommended that the Commission authorize the award of contracts to the following companies in the upset limit amounts listed below, for Consultant Design Services – Masonry Structures Restoration for a three-year period commencing from notification of award to:

Yolles Partnership Inc. / $300,000.00
Morrison Hershfield Limited / $300,000.00

for an upset limit amount of  / $600,000.00

Approved

b) Procurement Authorization Construction Management Contract G85-213

It is recommended that the Commission authorize the release of $1,300,000 for the period of March 1, 2007 to February 29, 2008 bringing the total authorized amount released to $5,800,000 for Contract G85-213 Construction Management with MMR Managers, a Joint Venture with Marshall Macklin Monaghan Limited and McCormick Rankin Corporation.

Approved

c) Procurement Authorization – Purchase of GFI Parts

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for GFI parts to GFI Genfare for the period from March 2007 to February 2010 for an upset limit of $218,000 USD ($252,000 CAD)) including applicable taxes.

Approved

d) Procurement Authorization – Purchase of Bus Brake Drums

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various bus brake drums to the following companies for the period from March 2007 to March 2010:

Bartlett Provincial Brake Inc. for $953,000 including applicable taxes.
Harper Freightliner Inc. for $482,000 including applicable taxes.

Approved

e) Procurement Authorization – Purchase of Superlube Rail Grease

It is recommended that the Commission authorize the award of a one-year inventory blanket order supply contract for the supply of rail grease for the period March 2007 to March 2008 to Magmar Agencies/Colony Distribution for $376,200 including applicable taxes.

Approved

f) Procurement Authorization – Supply of Miscellaneous Hardware and Building Products

It is recommended that the Commission approve the issuance of a purchase order for the supply of miscellaneous hardware and building products to Rona Ontario Inc. in the upset limit of $1,293,000 for a three year period from April 1, 2007 to March 31, 2010.

Approved

g) Procurement Authorization – Supply of Pest Control Services

It is recommended that the Commission approve the issuance of a purchase order to Abell Pest Control Inc. to cover the supply of pest control services in the upset limit amount of $275,000.00 for a 5 year term commencing on March 1, 2007 to February 29, 2012.

Approved

h) Procurement Authorization – Purchase of Westinghouse Brake Parts

It is recommended that the Commission authorize the awarding of a two-year inventory supply contract for Westinghouse Brake Parts to Knorr Brake Limited for the period from March 2007 to February 2009 for an upset limit of $1,105,000 including applicable taxes.

Approved

i) Procurement Authorization – Purchase of Track Coverboards

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of coverboards to Stella-Jones Incorporated for the period from March 2007 to February 2010 for an upset limit of $570,000 including applicable taxes.

Approved

j) Procurement Authorization – Purchase of New Flyer Bus Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of New Flyer bus parts for the period from March 2007 to March 2010 to New Flyer Industries Limited for an upset limit contract of $2,410,000 including applicable taxes.

Approved

k) Procurement Authorization – Purchase of Track Brake Frames

It is recommended that the Commission authorize the issuance of a purchase order to Jroberts Manufacturing Incorporated in the amount of $238,032.00 including applicable taxes for 240 magnetic track brake frames that will be used on the Commission ’s CLRV vehicles.

Approved

l) Procurement Authorization – Excavation and Paving 2007 Surface Track Program

It is recommended that the Commission:

1. Approve the issuance of a Purchase Order in the total upset limit amount of $12,200,000 to the City of Toronto – Transportation Services, for the Commission ’s cost of excavation and paving within the streetcar track allowance.  This work will be completed by the City of Toronto in 2007; and


2. Note that the planning and construction work is under way at this time since deferral of the work would impact the ability to complete the work in a timely and cost efficient manner.

Approved

m) Procurement Authorization – Groundwater Specialized Services – Birchmount Bus Garage

It is recommended that the Commission authorize the award of a contract to URS Canada Inc., in the total upset limit of $250,000, for the provision of services to operate, maintain, monitor and provide engineering reports for the groundwater treatment facility at Birchmount Garage for a three-year period from March 1, 2007 to February 28, 2010.

Approved

n) Procurement Authorization – Design, Fabrication and Assembly of a Rail Non-Revenue Vehicle – Powered Dual-Cab Flatcar

It is recommended that the Commission authorize the acceptance of the proposal submitted by Arva Industries Inc. (Arva) and award a contract in the amount of $2,447,072.70 for the design, fabrication and assembly of five self-propelled electric dual-cab flatcars.

Approved

o) Procurement Authorization – Supply and Disposal of Rectifier Transformers – Delaware Substation

It is recommended that the Commission authorize the award of a contract to Black & McDonald Limited (B&M) in the amount of $764,068.00, for the Supply and Disposal of Rectifier Transformers – Delaware Substation on the basis of the lowest tendered and evaluated price.

Approved

p) Procurement Authorization – Installation and Removal of Steel Poles for the Streetcar Overhead System

It is recommended that the Commission authorize awarding a one-year contract with an optional one-year extension for the Installation and Removal of Steel Poles for the Streetcar Overhead System to Black & McDonald Limited, in the upset limit amount of $1,800,000.00.

Approved

Vice-Chair Mihevc moved:

1.that staff be requested to write a letter to other utilities and city departments that own or use utility poles inviting them to establish a joint task force that would better coordinate, manage and utilize utility poles; and

2. that the City Parks and Environment committee be requested to endorse this initiative.

The motion by Vice-Chair Mihevc carried.

q) Procurement Authorization – Supply of Operator Keypads for the Surface Vehicle Automated Stop Announcement System

It is recommended that the Commission authorize:

1. The award of a contract to Electronic Keyboards Inc. for the supply of 1,800 Operator Keypads for the Surface Vehicle Automated Stop Announcement System (SVASAS) in the total amount of $255,600 U.S. ($295,729 CAD) excluding applicable taxes;

2. Funds in the estimated amount of $41,402 CAD that will be paid directly to the Federal and Provincial government’s for GST and PST; and

3. Funds in the estimated amount of $6,300 CAD that will be paid for freight and brokerage, bringing the total authorization for this contract to $343,431 CAD (based on an exchange rate of $1 USD = $1.157CAD).

Approved

r) Notice of Award of Procurement Authorization – Supply of LED Signs for the Surface Vehicle Automated Stop Announcement System

It is recommended that the Commission authorize the notice of award of the Chair, Vice-Chair and the Interim Chief General Manager:

1. The award of a contract to Adaptive Micro Systems LLC for the supply of 1,800 LED display signs for the Surface Vehicle Automated Stop Announcement System (SVASAS) in the total upset limit amount of $623,900 U.S. ($721,852 CAD) excluding applicable taxes;

2. Funds in the estimated amount of $101,059 CAD that will be paid directly to the Federal and Provincial government’s for GST and PST; and

3. Funds in the estimated amount of $3,000 CAD that will be paid for freight and brokerage, bringing the total upset limit authorization for this contract to $826,000 CAD (based on an exchange rate of $1 USD = $1.157CAD).

Approved

s) Summary of Authorized Expenditures between $100,000 to $200,000 for the Period December 1, 2006 to December 31, 2006

It is recommended that the Commission receive this report for information.  It lists expenditures ($100,000 up to $200,000) for the period December 1, 2006 to December 31, 2006, which were Approved by the Interim Chief General Manager.

Received
  
Procurement Authorization Amendments - NIL

Other Business

5. Spadina Subway Extension – Early Funding/Cost Avoidance

Commissioner Perruzza moved that the staff recommendation be struck out and replaced in lieu thereof with the following:

It is recommended that the Commission receive this report and verbal update for information, noting that move Ontario trust at its meeting of February 21, 2007 authorized funds in the amount of $205,000 for design work related to structures at the Steeles West Station in March and April.

The motion by Commissioner Perruzza carried.

Vice-Chair Mihevc moved that staff be requested to report back immediately after a federal budget announcement.

The motion by Vice-Chair Mihevc carried.

Vice-Chair Mihevc moved:

1. that TTC staff be requested to report back on opportunities to integrate station development on the spadina subway extension with related commercial and residential development to achieve financial savings and good land use planning objectives; and

2. that this motion be forwarded to the TTC property committee and city planning and growth management committee for appropriate action.

The motion by Vice-Chair Mihevc carried.

Commissioner de Baeremaeker moved that the Toronto Transit Commission request the city of Toronto to consider requiring minimum densities along the spadina subway extension corridor and other transit corridors across the city.

The motion by Commissioner De Baeremaeker carried.

6. Queens Quay East – Improved Summer Service

It is recommended that the Commission :

1. Approve a trial re-routing of the 75 SHERBOURNE bus route to improve summer service along Queens Quay East, as described in this report, for the period Sunday, June 24 to Monday, September 3, 2007; and

2. Forward this report to Councillors McConnell and Rae, the Royal Canadian Yacht Club, and the Toronto Waterfront Revitalization Corporation.

Approved

7. Outstanding Commission Items

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period up to and including the meeting of December 13, 2006.

Received

8. TTC Procedural By-Law for Commission Meetings

It is recommended that the new TTC Procedural By-Law to govern Commission proceedings, attached as Appendix “A”, to the Commission Report dated January 31, 2007 (Attachment 1) be Approved and become effective February 28, 2007, subject to the following amendment to “Article VIII – Adding New Business”, which involves the addition of Section 42(c) as follows:

“42(c) – If agreed by the Chair, Chief General Manager and General Secretary, a supplementary agenda will be prepared when Notices of Motion in final form are submitted to the General Secretary for consideration after 4:00 p.m. on the day of the agenda deadline.  A supplementary agenda will be issued no later than two business days prior to the meeting.”

Approved

9. TTC Corporate Policy Review – Policy 6.1.4 Student Discount Card Eligibility

Vice-Chair Mihevc moved that the policy be referred back to staff, and that staff be requested to report back on the recommendations put forward by the Toronto Youth Cabinet in its communication dated February 19, 2007 concerning student discount cards.

The motion by Vice-Chair Mihevc carried.

Commissioner Thompson moved that staff be requested to report back on the status of the u-pass program with such report to include information on the practices of other transit jurisdictions.

The motion by Commissioner Thompson carried.

10. TTC Corporate Policy Review – Photo-Identification Pass Policy 4.21.4

It is recommended that the Commission approve the Photo-Identification Pass Policy 4.21.4, which is attached hereto as Appendix B.

Approved

11.  TTC Corporate Policy Review – Pensioners Pass Policy 4.20.4

It is recommended that the Commission approve the Pensioners Pass Policy 4.20.4, which is attached hereto as Appendix B.

Approved

12. TTC/GTA Farecard Project: Business Case Review and Timing

It is recommended that the Commission receive this report for information, noting that:

• The TTC continues to work with the Province of Ontario, and the other GTA transit agencies, on a project to implement a smartcard-based automatic fare collection system within the GTA;

• The TTC is currently developing a business case that will identify the TTC’s business requirements for a smartcard system, how this system would impact TTC customers and operations, and what the capital and operating costs and overall impact on TTC finances would be;

• The business case will be presented to the Commission in June 2007, with further reviews by the City, before a decision is made on the future direction for the TTC’s fare system; and

• Throughout the course of these activities, both the Commission and the Commission ’s e-System Committee will be kept informed accordingly.

Received

13. Staff Response To Commission Inquiry

a) Waste Handling and Disposal Services

The Commission had before it a memorandum dated February 27, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Waste Handling and Disposal Services.”

The Commission received the memorandum for information.

Chair Giambrone moved that staff be requested to report back in January 2008 on further efforts to allow the City of Toronto to handle TTC waste sorting requirements.

The motion by Chair Giambrone carried.

b) Energy Efficiency and Cost Savings

The Commission had before it a memorandum dated February 27, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Energy Efficiency and Cost Savings.”

The Commission received the memorandum for information.

Vice-Chair Mihevc moved:

1. that staff be requested to report back on the establishment of an energy environmental office with senior responsibilities within the TTC; and

2. that staff be requested to report back on an aggressive energy audit.

The motion by Vice-Chair Mihevc carried.

c) 32 Eglinton West - Additional Service on Emmett Avenue

The Commission had before it a memorandum dated February 27, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – 32 Eglinton West – Additional Service on Emmett Avenue.”

The Commission received the memorandum for information.
Commissioner De Baeremaeker moved that staff be requested report back on the Eglinton 32d west service as part of its annual service improvements report; and further the TTC consider including the 32d Eglinton west service as a component of the 2008 budget.

The motion by Commissioner De Baeremaeker carried.

(also see deputation a))

d) Cost of Updating Bloor-Danforth Westerly Subway Extension Environmental Assessment

The Commission had before it a memorandum dated February 27, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Cost of Updating Bloor-Danforth Westerly Subway Extension Environmental Assessment.”

The Commission received the memorandum for information.

e) Accessible Services

The Commission had before it a memorandum dated February 27, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Accessible Services.”

The Commission received the memorandum for information.

Commissioner Thompson moved:

1. that staff be requested to report back on moving forward the time required to make the Lawrence 54 an accessible service within the context of the priorities that are used under the normal assessment process.

2. that staff be requested to report back on moving forward the time required to make the RT stations accessible within the context of the priorities that are used under the normal assessment process.

The motion by Commissioner Thompson carried. 

14. Correspondence

C-1 G. Webster, Interim Chief General Manager, TTC to J. French, Project Manager, Doors Open Toronto, dated January 29, 2007, regarding TTC participation in the 8th Annual Doors Open Toronto for 2007.

The Commission received the communication for information.

C-2 P. Zahakos, General Manager, Associated Toronto Taxi Cab Co-operative Limited to B. Leck, General Counsel, TTC, dated February 12, 2007, regarding WheelChair Taxi Service Pilot Project.

The Commission received the communication for information.

(also see deputation b) and report no. 16 for minute)

C-3  The Toronto Youth Cabinet to TTC Commission, dated February 19, 2007, forwarding recommendations to change the student identification card process to help reduce hassles and disputes between students and TTC employees.

(see report no. 9 for minute)

15. New Business

a) Airport Fare Media Sales

Chair Giambrone submitted a communication dated February 21, 2007 entitled, “Airport Fare Media Sales.”

The Commission referred the communication to staff for report back on the opportunities for extending fare media sales, potentially by vending machine, including signage clearly identifying TTC stops.

b) Beautifying Subway Entrances

Chair Giambrone submitted a communication dated February 22, 2007 entitled, “Beautifying Subway Entrances.”

The Commission referred the communication to staff for report on opportunities for beautifying the concrete above-ground subway entrances and improving the design of the station entrance signs.

c) Emergency Services Response Times

Chair Giambrone submitted a communication dated February 21, 2007 entitled, “Emergency Services Response Times.”

The Commission referred the communication to staff for report, in consultation with Toronto EMS, on plans for improving emergency response times on the system, with particular emphasis on the subway lines.

d) Bicycle Lockers at TTC Stations

Chair Giambrone submitted a communication dated February 21, 2007 entitled, “Bicycle Lockers at TTC Stations.”

The Commission referred the communication to staff for report, in consultation with City of Toronto cycling and transportation services staff, on providing locations on the system for the installation of bike lockers.

e) Bus Express Routes

Chair Giambrone submitted a communication dated February 21, 2007 entitled, “Bus Express Routes.”

The Commission referred the communication to staff for report on opportunities for introducing (or re-introducing) express routes where they can be reasonably justified.

f) Subway Emergency Transfers

Chair Giambrone submitted a communication dated February 21, 2007 entitled, “Subway Emergency Transfers.”

The Commission referred the communication to staff for report on the possibility of issuing a credit note instead of the current emergency transfer, so that riders receive something for their payment, and are encouraged to use the system again, rather than being discouraged and turned off by their experience.

g) Greening TTC Non-Revenue Fleet

Chair Giambrone submitted a communication dated February 21, 2007 entitled, “Greening our Fleet.”

The Commission referred the communication to staff for report, in consultation with City of Toronto fleet services, on the creation of policies and practices that would make our non-revenue fleet as efficient and environmentally responsible as possible.

h) Pharmacy Bus Route
  
Commissioner Thompson moved that staff be requested to report back on the possible reinstatement of the Pharmacy Avenue service north of Eglinton avenue as part of the annual service improvements process.

The motion by Commissioner Thompson carried.

i) Short-Turning 505/506 Streetcars

In response to an inquiry from Commissioner Bussin, G. Webster, Interim Chief General Manager provided a verbal update concerning this matter.

The Commission received the verbal update for information.

j) Service on Dundas Avenue Between Parliament and Broadview

In response to an inquiry from Commissioner Thompson, G. Webster, Interim Chief General Manager provided a verbal update concerning this matter

The Commission received the verbal update for information.

Supplementary Agenda

16. Procurement Authorization – WheelChair Accessible Taxi Service – Pilot

Vice-Chair Mihevc moved the staff recommendation, as listed below:

“it is recommended that the Commission authorize the award of a contract to associated Toronto taxi cab co-operative limited in the total upset limit amount of $600,000.00 for accessible distance-based taxi service as a pilot project to June 30, 2007 and for such further time, up to an overall total of eight months consistent with any extension of the current contracts, based on the highest rated proponent.”

Vice-Chair Mihevc called for a recorded vote.

For: Chair Giambrone, Vice-Chair Mihevc, Commissioner Milczyn, Commissioner De Baeremaeker, Commissioner Thompson, Commissioner Bussin, Commissioner Saundercook, Commissioner Perruzza

Against: none

The motion by Vice-Chair Mihevc carried on a unanimous vote.

17.1910 Yonge Street – Office Lease

It is recommended that the Commission authorize:

1. An additional authority of $300,000 (plus GST) for the completion of necessary leasehold improvements at 1910 Yonge Street to be performed by the landlord on behalf of the TTC, increasing the total authorized amount to $6,249,593.

2. Additional unbudgeted 2007 TTC Operating Budget expenditures in the amount of $196,500 to complete the leasehold improvements.

Approved

18. Staff Response To Commission Inquiry

a) Scarborough RT Strategic Plan

The Commission had before it a memorandum dated February 27, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Scarborough RT Strategic Plan.”

The Commission received the memorandum for information.

Commissioner De Baeremaeker moved that staff be requested to report back on the feasibility of constructing a new RT station at Brimley road as part of the Scarborough RT line reconstruction.

The motion by Commissioner De Baeremaeker carried.

b) Overnight (Blue Night) Bus Service Accessibility and Ridership

The Commission had before it a memorandum dated February 27, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Overnight (Blue Night) Bus Service Accessibility and Ridership.”

The Commission received the memorandum for information.

19. Correspondence

C-4 G. Webster, Interim Chief General Manager to TTC Commission ers, dated February 27, 2007 entitled, “504 King Streetcar Improvement Initiatives.”

The Commission received the memorandum for information.

The meeting adjourned at 4:45 p.m.