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Meeting No. 1958
Wednesday, April 24, 2013
1:00 PM

Committee Room #2
Toronto City Hall, 100 Queen Street West,


Meeting No. 1958 Wednesday, April 24, 2013

A meeting of the TTC Board was held in Committee Room 2, 2nd Floor, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Wednesday, April 24, 2013 commencing at 1:10 p.m.
K. Stintz (Chair), M. Adamson (Vice-Chair), M. Augimeri, R. Cho, J. Colle, G. De Baeremaeker, N. Di Donato, A. Heisey, P. Milczyn, J. Parker and A. Virmani (Board Members), D. Dixon (Chief Operating Officer), S. Ghaly (Chief Capital Officer), B. Hughes (Acting Chief Customer Officer), V. Rodo (Chief Financial & Administration Officer), C. Upfold (Acting Chief Service Officer), J. Taylor (Chief of Staff), B. Leck (Head of Legal & General Counsel), B. Ross (Executive Director of Corporate Communications), A. Pace (Head of Strategic Partnerships – Engineering, Construction & Expansion), J. Lee (Head of Materials and Procurement), M. Darakjian (Head of Pensions), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

K. Stintz was in the Chair.

Declaration of Interest - Municipal Conflict of Interest

Nil.

Minutes of the Previous Meetings

Vice-Chair Adamson moved that the Board approve the minutes from Meeting No. 1957 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Vice-Chair Adamson carried.

Business Arising Out of Minutes

The Board received the following updates from Chair Stintz on the status of items arising out of Meeting No. 1957 – Wednesday, March 27, 2013:

a) Notice of Motion – Page 4/Part 3: Reconsideration of Gateway Lease

It is anticipated that this item will be before the Board at the May meeting.

b) Item 8(c) – Page 8: The Leslie Barns Streetcar Maintenance and Storage Facility Project Status Update No. 3

Chief Executive Officer’s Report – April 2013 Update (page 29) provides some of the requested information. Staff will be providing the Board with an overall update on the streetcar network at the May meeting.

c) Item 9(a) – Page 9: Fine for Blocking Intersections

Staff will be presenting the requested report to the Board at the May meeting due to insufficient time to prepare the material.

Committee of the Whole Resolution

Nil.

Public Presentations

a) Chief Executive Officer’s Report – April 2013 Update

Brian Boehlert

Alan Yule

The Board received the deputations for information.
(See Item No. 3(a) for minute)

Notice of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentation

Nil

  1. Reports with Confidential Attachments (Committee of the Whole)
  2. Nil
  3. Presentations
  4. Prior to commencing with the Presentations portion of the agenda, Chair Stintz read a number of recent communications in which TTC customers provide accounts of some very positive experiences with TTC employees. They included an Operator assisting a wedding party with photos; an Operator who patiently waited for customers not yet at the stop and who pleasantly provided routing assistance; a Wheel-Trans Operator who stopped his bus to assist an un-accompanied individual into a taxi-cab after he had fallen from his wheel-chair onto the roadway; and a collaborative effort of Service Delivery Group employees who retrieved and returned a lost passport to a customer in sufficient time to make their flight.

    Chair Stintz and the Board extended their appreciation to these employees for their excellent contributions to the TTC’s customer service efforts.

    a) Presentations – OMERS and TTC Pension Fund Society

    The Board deferred receipt of the OMERS and TTC Pension Fund Society presentations to the May meeting.

    b) Customer Satisfaction Survey

    B. Hughes, Acting Chief Customer Officer, provided a PowerPoint presentation on this item.

    The Board received the presentation for information.

  5. Budget Matters
  6. a) Chief Executive Officer’s Report – April 2013 Update

    It is recommended that the TTC Board forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information.

  7. Procurement Authorizations
  8. a) Procurement Authorization – Supply of Bombardier Rail Vehicle Parts

    It is recommended that the Board authorize the award of a three-year inventory supply contract for the supply of Bombardier rail vehicle parts for the period April 29, 2013 to April 28, 2016 to Bombardier Transportation Canada Inc. in the upset limit amount of $13,700,000 including applicable taxes.

    Approved

  9. Procurement Authorization Amendments
  10. a) Procurement Authorization Amendment – Communications and Information System (CIS) Cellular Services

    It is recommended that the Board authorize an amendment to the contract with Bell Mobility (Bell) for the provision of Communications Information System (CIS) Cellular Services in the amount of $414,000 resulting in a revised total upset limit amount of $1,775,000.

    Approved

  11. Notice of Awards
  12. Nil
  13. Service Matters
  14. Nil
  15. Other Business
  16. a) Lease Extension – 40 Carl Hall Road, Downsview Park

    The Board deferred consideration of this item to the May meeting.

    b) Engaging the Local Construction Trades and Contractor Associations in the Procurement Process

    It is recommended that the Board authorize staff to proceed with the process identified in this report to engage with local construction trades and contractor associations with a view to improving the procurement and project management processes.

    Approved

    c) Follow-Up to Ombudsman’s Report – Property Acquisition Management Plan
    P. Milczyn moved referral of this item to the May meeting to allow staff to report back on refinements to the property owner notice period referenced in Section 5.1 of the Property Acquisition Management Plan.

    The motion by P. Milczyn carried.

  17. New Business
  18. Moved by: J. Colle

    a) City Manager’s Report

    That report EX31.3 entitled Metrolinx Transportation Growth Funding - Dedicated Revenues from the April 23, 2013 meeting of the City of Toronto Executive Committee, be brought forward to the TTC Board for discussion.

    The motion by J. Colle carried.

  19. Correspondence
  20. C1 – Councillors M. Fragedakis and J. Mihevc, City of Toronto, requesting a change in routing to the 63 Ossington bus service.

    The Board received the correspondence for information and referred the communication to staff for report back to the Board.

    C2 – Angela Marley, ACAT Chair, forwarding for information the approved minutes of the ACAT February 28, 2013 General Monthly Meeting.

    The Board received the communication for information.

    Supplementary Agenda

    11.   Pape Station Closure Survey

    It is recommended that the Board receive this report for information.

    Received

     

    TTC Board Members

    Karen Stintz (Chair), Maureen Adamson (Vice- Chair), Maria Augimeri, Raymond Cho, Josh Colle, Glenn De Baeremaeker, Nick Di Donato, Alan Heisey, Peter Milczyn, John Parker, Anju Virmani