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Meeting No. 1961
Wednesday, July 24, 2013
1:00 PM

Committee Room #1
Toronto City Hall

Meeting No. 1961
Wednesday, July 24, 2013

A meeting of the TTC Board was held in Committee Room 1, 2nd Floor, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Wednesday, July 24, 2013 commencing at 10:00 a.m. The meeting recessed at 10:04 a.m. and re-convened at 1:05 p.m.

K. Stintz (Chair), M. Adamson (Vice-Chair), M. Augimeri, R. Cho, J. Colle, N. Di Donato, A. Heisey, J. Parker and A. Virmani (Board Members), A. Byford (Chief Executive Officer), J. Taylor (Chief of Staff), D. Dixon (Chief Operating Officer), S. Ghaly (Chief Capital Officer), B. Hughes (Acting Chief Customer Officer), V. Rodo (Chief Financial & Administration Officer), C. Upfold (Acting Chief Service Officer), B. Leck (Head of Legal & General Counsel), B. Ross (Executive Director of Corporate Communications), M. Stambler (Head of Strategy and Service Planning), A. Pace (Head of Strategic Partnerships), J. Kervin (Director of Third Party Planning - Engineering, Construction & Expansion), K. Seto (Head of Streetcar Maintenance), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

K. Stintz was in the Chair.

Declaration of Interest - Municipal Conflict of Interest

Vice-Chair Adamson removed herself from discussion and voting on Item No. 4(a) – Procurement Authorization – Construction Management Services – Contract G85-313 and Item No. 4(b) – Procurement Authorization – Design Services for McNicoll Bus Garage – Contract G85-314 due to a personal association with a partner at MMM Group Limited.

Committee of the Whole Resolution

Chair Stintz moved that the Board recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Stintz carried.

Reconvened

Meeting (open to the public) – 1:05 p.m.
Committee Room 1, City Hall

Minutes of the Previous Meetings

Commissioner Heisey moved that the Board approve the minutes from Meeting No. 1960 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Commissioner Heisey carried.

Business Arising Out of Minutes

Nil

Committee of the Whole Resolution

Chair Stintz moved that the Board recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

Public Presentations

a) New Streetcar Implementation Plan

Alan Yule

Michael Rosenberg

The Board received the deputations for information.

(See Items Deferred from Last Meeting to Permit Debate/Public Presentations for minute).

b) Chief Executive Officer’s Report – July 2013 Update

Brian Boehlert

Alan Yule

The Board received the deputations for information.
(See Item 3(a) for minute).

c) Board Enquiry About BIXI at TTC

Miroslav Glavic

The Board received the deputation for information.
(See Item 1(b) for minute).

d) 63 Ossington – Route Extension to Hellenic Home for the Aged

Miroslav Glavic

Alan Yule

The Board received the deputations for information.
(See Item 7(a) for minute).

e) 53 Steeles East and 95 York Mills – Minor Route Changes

Miroslav Glavic

The Board received the deputation for information.
(See Item 7(b) for minute).

f) TYSSE Project – Black Creek Pioneer Village Station – Approval of Architectural Design Revisions

Alan Yule

The Board received the deputation for information.
(See Item 8(e) for minute).

Notice of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentation

a) New Streetcar Implementation Plan

The Board approved the new streetcar implementation plan as set out in the attached presentation.

1. Reports with Confidential Attachments (Committee of the Whole)

a) Toronto-York Spadina Subway Extension – Contract A31-1 – Risk Management

The Board:

1. Received a confidential verbal update regarding risk management related to Contract A31-1;

2. Noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

b) Board Enquiry about BIXI at TTC

Commissioner Heisey moved the following motion:

“That the Board endorse the staff report and communicate to the City of Toronto Executive Committee that the TTC would be prepared to reconsider this item if the City is unable to find another satisfactory resolution to the BIXI issue”.

The motion by Commissioner Heisey carried.

Chair Stintz moved adoption of the item, as amended.

The motion by Chair Stintz carried.

  1. Reports with Confidential Attachments (Committee of the Whole)
  2. a) Toronto-York Spadina Subway Extension – Contract A31-1 – Risk Management

    The Board:

    1. Received a confidential verbal update regarding risk management related to Contract A31-1;

    2. Noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

    b) Board Enquiry about BIXI at TTC

    Commissioner Heisey moved the following motion:

    “That the Board endorse the staff report and communicate to the City of Toronto Executive Committee that the TTC would be prepared to reconsider this item if the City is unable to find another satisfactory resolution to the BIXI issue”.

    The motion by Commissioner Heisey carried.

    Chair Stintz moved adoption of the item, as amended.

    The motion by Chair Stintz carried.
  3. Presentations
  4. Nil
  5. Budget Matters
  6. a) Chief Executive Officer’s Report – July 2013 Update

    Chair Stintz moved adoption of the recommendation in the staff report, as follows:

    “It is recommended that the TTC Board forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information”.

    The motion by Chair Stintz carried.

    Chair Stintz also moved the following ancillary motion:

    “That TTC CEO, Andy Byford initiate discussions with appropriate Metrolinx staff to determine the feasibility of using the Georgetown and Lakeshore East transit corridors for the Downtown Relief Line, as part of the Downtown Relief Line environmental assessment”.

    The motion by Chair Stintz carried.

    Chair Stintz moved adoption of the item, as amended.

    The motion by Chair Stintz carried.

  7. Procurement Authorizations
  8. a) Procurement Authorization – Construction Management Services – Contract G85-313

    Vice-Chair Adamson removed herself from discussion and voting on this item. (See also Declarations of Interest – Municipal Conflict of Interest Act).

    Commissioner Heisey moved adoption of the recommendation in the staff report, as follows:

    “It is recommended that the Board authorize the award of Contract G85-313, Construction Management Services to MMM Group Limited, in the upset limit amount of $30,000,000.00, for a period of five years on the basis of the highest total weighted score”.

    The motion by Commissioner Heisey carried.

    Commissioner Heisey also moved the following motion:

    “That staff provide more detailed contract bid information for this item at the Committee of the Whole meeting in September”.

    The motion by Commissioner Heisey carried.

    Chair Stintz moved adoption of the item, as amended, and noted that V. Rodo, Chief Financial & Administration Officer, will be canvassing members for the level of detail they wish to see in future procurement reports.

    The motion by Chair Stintz carried.

    b) Procurement Authorization – Design Services for McNicoll Bus Garage – Contract G85-314

    Vice-Chair Adamson removed herself from discussion and voting on this item. (See also Declarations of Interest – Municipal Conflict of Interest Act).

    The Board also added correspondence received from AECOM on this item to the in-camera portion of the meeting agenda to receive advice or communications that are subject to solicitor-client privilege.

    Commissioner Heisey moved adoption of the recommendation in the staff report, as follows:

    “It is recommended that the Board:

    1. Authorize the award of Contract G85-314 Design Services for McNicoll Bus Garage to Stantec Consulting Ltd., in the upset limit amount of $11,500,000 (inclusive of all applicable taxes) on the basis of the highest total weighted score, and an allowance amount for contract amendments of $3,500,000 (inclusive of all applicable taxes), bringing the total authorized expenditure amount to $15,000,000 (inclusive of all applicable taxes) for design services; and

    2. Delegate its authority for approval of Contract Amendments in accordance with the Authorization for Expenditure and Other Commitments Policy to the Chief Executive Officer for the expenditure of the allowance”.

    The motion by Commissioner Heisey carried.

    Commissioner Heisey also moved the following motion:

    “That staff provide more detailed contract bid information for this item at the Committee of the Whole meeting in September”.

    The motion by Commissioner Heisey carried.

    Chair Stintz moved adoption of the item, as amended, and noted that V. Rodo, Chief Financial & Administration Officer, will be canvassing members for the level of detail they wish to see in future procurement reports.

    The motion by Chair Stintz carried.

  9. Procurement Authorization Amendments
  10. Nil
  11. Notice of Awards
  12. Nil
  13. Service Matters
  14. a) 63 Ossington Route: Request for Extension to Hellenic Home for the Aged

    It is recommended that the TTC Board:

    1. Confirm the existing routing of the 63 Ossington bus route and not approve the requested routing change; and

    2. Forward this report to Councillors Fragedakis and Mihevc.

    Approved

    b) 53 Steeles East and 95 York Mills – Minor Route Changes

    It is recommended that the Board:

    1. Approve the route changes, as described in this report, to the 53 Steeles East bus route, at Pharmacy Avenue and at Markham Road, for a trial period effective September 1, 2013;

    2. Approve the route change, as described in this report, to the 95 York Mills bus route, at Kennedy Road, for a trial period effective September 3, 2013; and

    3. Forward this report to Councillors Cho, Del Grande, Filion, Kelly, Lee, Minnan-Wong, Robinson, Shiner and Thompson.

    Approved

  15. Other Business
  16. a) Wireless Network Status Update

    It is recommended that the Board receive this report for information purposes.

    Received

    b) TTC Corporate Policy – Use of TTC Resources during an Election

    It is recommended that the Board:

    1. Approve the attached TTC Corporate Policy entitled “Use of TTC Resources during an Election (Appendix 1)”; and

    2. Instruct staff to forward the approved policy to the City Manager as notification that the TTC has implemented a policy consistent with the City of Toronto’s policy on the use of City resources during an election.

    Approved

    c) St. Clair West Station Easier Access Project - Update

    The Board referred this item to staff to facilitate an in-camera and public discussion on the matter at the next regular meeting.

    d) Update on the Wheel-Trans Taxi Contracts

    It is recommended that the Board receive this report on the status of the Wheel-Trans Taxi contracts for information.

    Received

    e) Toronto-York Spadina Subway Extension Project – Black Creek Pioneer Village Station – Approval of Architectural Design Revisions

    The Board discussed the existing station name “Black Creek Pioneer Village Station” and the new information that has come forward in the context of this report.

    As a result of that discussion, Commissioner Augimeri moved the following motion:

    “That the station name be changed to Pioneer Village Station”.

    Commissioner Parker moved the following opposing motion:

    “That the station name be changed to Steeles West Station”.

    Chair Stintz first called for a vote on Commissioner’s Augimeri’s motion.

    The motion by Commissioner Augimeri carried.

    Commissioner Parker’s motion was therefore deemed redundant.

    Chair Stintz moved that staff be authorized to proceed with architectural design changes for the name Pioneer Village Station.

    The motion by Chair Stintz carried.

    Chair Stintz moved adoption of the item, as amended.

    The motion by Chair Stintz carried.

  17. New Business
  18. Nil
  19. Correspondence
  20. C1 – TTC Pension Fund Society Board response to OMERS May 24, 2013 correspondence.

    The Board referred the communication to staff to be brought back when a future presentation on this subject is expected.

    C2 – Jennifer Beer regarding potential changes to the 63 Ossington route.

    The Board received the communication for information.
    (See Item No. 7(a) for minute).

    C3 – Angela Marley, ACAT Chair, forwarding approved ACAT minutes of the May 30, 2013 General Monthly Meeting.

    The Board received the communication for information.

    C4 – Philip Webb, Cities Centre, University of Toronto proposing a Front Street LRT line.

    The Board referred the communication to staff for information.

    C5 – John MacKenzie, Commissioner of Planning, City of Vaughan, regarding architectural design of Black Creek Pioneer Village Station.

    The Board received the communication for information.
    (See Item No. 8(e) for minute).

    The meeting adjourned at 2:40 p.m.

    TTC Board Members

    Karen Stintz (Chair), Maureen Adamson (Vice- Chair), Maria Augimeri, Raymond Cho, Josh Colle, Glenn De Baeremaeker, Nick Di Donato, Alan Heisey, Peter Milczyn, John Parker, Anju Virmani