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Meeting No. 2025
Tuesday, May 8, 2018
1:00 PM

Committee Room #2
Toronto City Hall, 100 Queen Street West


Toronto Transit Commission Board

Meeting No.: 2025
Meeting Date:  Tuesday, May 8, 2018

A meeting of the TTC Board was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Tuesday, May 8, 2018 commencing at 10:07 a.m.  The meeting recessed at 10:08 a.m. to meet as the Committee of the Whole.  The Board re-convened the public session at 1:06 p.m. 

Present at Committee of the Whole

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, J. Mihevc and D. Minnan-Wong (Members), R. Leary, J. Fraser, C. Greenwood, M. MacRae, G. Piemontese, B. Ross, J. Ross, S. Reed Tanaka, J. Taylor, K. Watson, D. Wright, M. Atlas, S. Conforti, S. Lam, B. Leck, R. Wong, K. Lee and C. Finnerty.

T. Baik and C. Bergquist, were present for Item 3.

A. Yoannis was present for Item 5.

P. Kraft, M. Stevenson (TTC), D. Logie (CreateTO), D. Jollimore (City of Toronto Real Estate Services), N. Cohen, J. Colman. M. Stesco (Cushman Wakefield) were present for Item 6.

J. Kervin, P. Kraft (TTC), D. Logie, M. Whelan (CreateTO) and D. Jollimore (City of Toronto Real Estate Services) were present for Item 19.

D. Magisano (Mayor's Office) and D. Stewart (Chair’s Office) were also present.

J. Colle was in the Chair.

Present at Public Session

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), R. Leary (Chief Executive Officer – Acting), J. Fraser (Acting Deputy Chief Operating Officer), C. Greenwood (Acting Chief Service Officer), M. MacRae (Executive Director – Human Resources), J. O'Grady (Chief Safety Officer), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), B. Ross (Executive Director – Corporate Communications), J. Ross (Acting Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Chief Customer Officer/Deputy CEO), D. Wright (Chief Financial Officer), M. Atlas (Associate General Counsel), S. Conforti (Head of Finance & Treasurer), J. Darwood (Head – Strategy and Service Planning), I. Dickson (Manager – Design and Wayfinding), B. Leck (Head of Legal and General Counsel), M. Mis (Manager – Service Planning), H. Nagi (Head – Rail Cars & Shops), R. Wong (Head – Streetcar Maintenance & Infrastructure), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

J. Colle was in the Chair.  A. Heisey assumed the Chair at 3:45 p.m.  J. Colle assumed the Chair at 3:54 p.m.

Declaration of Interest - Municipal Conflict of Interest Act

Nil

Minutes of the Previous Meeting

Vice-Chair Heisey moved that the Board approve the minutes of the meeting held on Wednesday, April 11, 2018 and Monday, April 16, 2018.

The motion by Vice-Chair Heisey carried.

Business Arising Out of the Minutes

Nil

Public Presentations

Item No. 3 Toronto York Spadina Subway Extension (TYSSE) Claims Settlement Update

Emily Daigle

The Board received the deputation for information.
(See Item No. 3 for minute)

Item No. 7 Capacity Improvements on Bus and Subway Services

Shelagh Pizey-Allen
Michael Rosenberg

The Board received the deputations for information.
(See Item No. 7 for minute)

Item No. 12 Yonge Subway Extension – Geotechnical and Hydrogeological Consultant Services

Hamish Wilson

The Board received the deputation for information.
(See Item No. 12 for minute)
Item No. 13 Fleet Life Extension – Line 3 Scarborough
Hamish Wilson
The Board received the deputation for information.
(See Item No. 13 for minute)

Presentations/Reports/Other Business

1. Chief Executive Officer’s Report – May 2018 Update

The Board received the Chief Executive Officer’s Report – May 2018 Update for information. 

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for March 29, 2018

ACAT Chair Raymond Dell’Aera introduced this item. 

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of March 29, 2018.

3. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

Commissioner De Baeremaker moved the staff recommendations, with the addition of clause 3. below:

  1. Receive a confidential update related to the status of TYSSE claims settlement.
  2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege. 
  3. That staff investigate the concerns expressed regarding the non-functioning elevators at Vaughan Metropolitan Centre station.

The motion by Commissioner De Baeremaeker carried. 

4. Negotiation with Bombardier Transportation Canada Ltd. on Liquidated Damages due to Delays in Streetcar Deliveries

It is recommended that the Board:

  1. Approve the recommendation as set out in the Confidential Attachment, as amended by the Committee of the Whole;
  2. Authorize that the information provided in the confidential attachment is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

Approved

5. Large Litigation Matters

It is recommended that the Board:

  1. Approve the Confidential Recommendations as set out in the Confidential Attachment 1;
  2. Authorize that the information and recommendation provided in the Confidential Attachment 1 is to remain confidential in its entirety as it contains advice which is subject to solicitor-client privilege.

Approved

6. Office Consolidation Strategy

It is recommended that the Board:

  1. Authorize staff to work with City and CreateTO staff to develop a detailed business case and implementation plan for the consolidation of TTC’s staff offices, that meets TTC business needs, including consideration for satellite office space as required for business efficiency, and report back to the Board with the findings in Q1 2019.  

Approved 

7. Capacity Improvements on Bus and Subway Services

Chair Colle moved the following motion:

That the Chief Executive Officer be directed to include in the TTC’s 2019 budget submission one additional gap train on Line 1 in both the am and pm peak periods.

The motion by Chair Colle carried and the staff recommendations were adopted, as follows:

It is recommended that the TTC Board:

  1. Approve the following four capacity improvements to be implemented in the fall of 2018, starting in September:
    1. improve service reliability on Line 1
    2. relieve peak crowding on 20 bus routes
    3. relieve off-peak crowding on 14 bus routes
    4. implement 7 new express services in the peak periods on a trial basis
  2. Direct TTC staff to include the required costs to annualize this service in the 2019 TTC Operating Budget, currently estimated at $10.5 million gross with an $8.5 million net impact on subsidy after accounting for $2 million in incremental passenger revenue.
  3. Increase the TTC conventional service 2018 approved complement of 14,423 by 84 positions to support and deliver capacity improvement initiatives, resulting in an amended 2018 approved complement of 14,507.
  4. Forward this report to City Budget Committee, City of Toronto’s Planning and Transportation Services, Financial Services departments and Metrolinx.

8. Improving Transit Service for Major Music Festivals

Chair Colle moved the following motion:

That the TTC Board forward this report to the Ontario Place Board with a request that consideration be given to the incorporation of a transit friendly hub in the planning study for Ontario Place.

The motion by Chair Colle carried and the staff recommendations were adopted, as follows:

It is recommended that the Board:

  1. Receive the report for information; and
  2. Direct staff to forward this report to Councillor Mike Layton, City of Toronto Transportation Services, Toronto Music Advisory Council, Exhibition Place, Ontario Place and Metrolinx for information.

9. Improving Directional Signage for TTC Services at Pearson Airport

Vice-Chair Heisey moved the following motion:

  1. As the TTC is by far the largest public transit provider in the GTHA, the TTC’s 192 Airport Rocket sees 1.6 million annual trips to and from Kipling Station to both terminals 1 and 3. Visitors arriving at Lester B. Person International Airport should be greeted with prominent, unambiguous signage and wayfinding to TTC services;
  2. That signage and wayfinding must be clear and unmistakable for visitors who wish to take the TTC’s affordable and convenient 192 Airport Rocket service;
  3. As such, the TTC Board requests that the Greater Toronto Airports Authority (GTAA) promote a seamless customer experience for those who transfer to and from public transit at Pearson. This can be achieved by making wayfinding signage more prominent and distinct than currently exists, emphasizing the availability of the TTC’s 192 Airport Rocket as an important transportation option for those arriving at both terminals of Lester B. Person International Airport; and
  4. That the TTC Board requests that the GTAA install more prominent signs at arrivals directing passengers to public transit options including, specifically the TTC’s 192 Airport Rocket, similar to the approach used at Pierre Elliot Trudeau Airport in Montreal.  Furthermore, that additional signs posted at regular intervals along the path leading to the TTC’s 192 Airport Rocket pick-up points at both terminals.
    The motion by Vice-Chair Heisey carried and the staff recommendations were adopted, as follows:

It is recommended that the Board:  

  1. Approve the proposed steps for wayfinding improvements; and
  2. Authorize TTC staff to develop a partnership with GTAA on shared media resources.

10. Surplus Property – 996 Woodbine Avenue

It is recommended that the Board:

  1. Authorize staff to declare the corporate real estate asset located at 996 Woodbine Avenue surplus to the operational needs of the TTC, subject to the retention of a stratified fee simple interest and an easement in favour of the City, in accordance with TTC Procedural By-law No. 2 and TTC Policy 8.2.0 – Disposal of Surplus Property, Acquisition of Real Property, Office and Short Term Leases.
  2. Authorize the release of the asset to the City of Toronto through the Technical Review Committee (TRC) process, on terms and conditions satisfactory to TTC’s General Counsel

Approved 

11. Structural Assessment & Design Services Triennial Contract

It is recommended that the Board authorize:  

  1. Award of Contract G85-365, Structural Assessment & Design Services – Triennial Contract in the upset limit amount of $12,000,000, inclusive of all taxes on the basis of highest total weighted scores, to the following companies:

Firm Upset Limit
AECOM Canada Ltd. $2,000,000
Morrison Hershfield Limited $2,000,000
LEA Consulting Ltd. $2,000,000
SNC-Lavalin Inc. $2,000,000
Parsons Inc.  $2,000,000
HDR Corporation $2,000,000
Total Overall Upset Limit Amount   $12,000,000

Approved 

12. Yonge Subway Extension – Geotechnical and Hydrogeological Consultant Services

Commissioner Campbell moved that the item be deferred until after the Provincial Election.

The motion by Commissioner Campbell lost.

The Board adopted the staff recommendations, as follows:

It is recommended that the Board authorize the award of Contract Y85-12 for Geotechnical Consulting Services for the Yonge Subway Extension to the following firms, each in the noted upset limit amounts, in Canadian funds, for a two year duration from the notification of award, on the basis of the three highest total weighted scores of all qualified proponents:

Firm Upset Limit
Amec Foster Wheeler Environment & Infrastructure, a
Division of Amec Foster Wheeler Americas Limited (AMEC)
$6,700,000
Englobe Corp. (Englobe) $6,700,000
Thurber Engineering Ltd. (Thurber) $6,600,000
Total Overall Upset Limit Amount  $20,000,000

Approved 

13. Fleet Life Extension – Line 3 Scarborough

It is recommended that:

  1. The Board authorize an amendment to the Bombardier Transportation Contract XL5004 “Repair and Replacement of SRT Carbody”, by $5,303,979.88 (Incl. HST) to complete reconditioning of the fleet’s 58 trucks, bringing the overall contract price to $13,942,448.33.  This will also extend the contract expiry date to December 31, 2020 on the basis of an amendment to TTC PO C31PA16912 (OEM Bombardier Transportation contract XL5004) of which:
    1. $3,566,023.49 is set as base repair costs including the machining, welding, and mechanical repair of the truck components by the OEM approved vendor;
    2. $482,393.05 is set as condition dependent repair costs by OEM vendor;
    3. $1,255,563.34 is set for component evaluation, project oversight, repair inspection, quality control, and non-labour OEM items, (i.e. freight, travel, supplies, insurance).

Approved 

14. Procurement of Workcar

It is recommended that:  

  1. The Board approve a single source order to Arva Industries Inc. for design, fabrication, testing, assembly and commissioning of a diesel-electric-battery tri-mode workcar locomotive for Line 3 Scarborough for a total contract amount of $6,766,871.66.
    Approved 

15. Special Track Work – Purchase Order Amendment

It is recommended that:

The Board authorize a contract amendment to exercise the existing option with Voestalpine Nortrak Ltd. for Contract PU115982 – supply of surface special track work, increasing the contract upset limit amount by $7 million, bringing the total upset limit amount to $30.5 million, and extending the contract expiry date to December 31, 2019.

Approved 

16. Appointment of TTC Pension Fund Society Director

It is recommended that the TTC Board:

  1. Appoint Stephen Conforti – Head of Finance & Treasurer as a TTC Pension Fund Society Director, assuming the role vacated by Tara Bal.
  2. Appoint Dan Wright, Chief Financial Officer, as a TTC Pension Fund Society Observer.
  3. Effective November 1, 2018, appoint Dan Wright as a TTC Pension Fund Society Director and reappoint Stephen Conforti as a Pension Fund Society Observer.

Approved 

17. TTC Pension Fund Society Bylaw Amendments

It is recommended that:

  1. The TTC Board approve the necessary changes to the PFS Bylaws, attached to this report as Attachment 1.

Approved

18. Public Transit Infrastructure Fund Update

The Board received the item for information.

19. Redevelopment of TTC Lands at Yonge-Eglinton – May 2018 Update

It is recommended that:

  1. The TTC Board adopt the amendments approved by Council at its meeting of April 24-27, 2018 on this matter (report EX33.7), replacing page A3-3 with Confidential Attachment 1 attached to this report (May 8, 2018) from TTC’s Chief Executive Officer.
  2. The TTC Board direct that the information in Confidential Attachment 1 to this report (May 8, 2018) from TTC’s Chief Executive Officer, remain confidential until all lease amendment agreements have been executed by the parties, as the information relates to a proposed or pending acquisition or disposition of land by the City or local board.

Approved

The meeting adjourned at 4:01 p.m.